Annual work program, budget chart new course for FY2018

Transparency is the hallmark of PDS’ annual work program and budget for the fiscal year that began the first of this month. As approved on a unanimous vote of the PDS Council and adopted on a unanimous vote of the PDS Management Board, the new document includes a number of initiatives—both written and inherent—that take the agency into new territory.

The most noticeable change to the work program and budget, at least to those familiar with past documents, is the budget format change. Where past budgets were created around revenues and expenditures by the agency’s five departments—Administration, Building Codes, GIS, Infrastructure Engineering, and Planning and Zoning—the FY18 budget is focused on PDS’ four programming areas. Those are community planning services, general governmental services, GIS, and One Stop Shop codes administration services.

“Our budgets have always been inward-looking, meaning they relied on a basic understanding of the organization to facilitate their review,” said Dennis Gordon, FAICP, Executive Director. “And, while we made them available to anyone who wanted to understand our operations, if you didn’t understand PDS’ programs, you could get lost in departmental details.”

Gordon says the new programming budget uses terms that more people know and understand. They include: small area studies; infrastructure inspections; economic development technical support; websites; zoning text/map amendments; public engagement; planning commission support; codes enforcement; building permits; and, rental inspections to name a few.

The new budget format parallels that used by most Kenton County local governments. Gordon says this fact facilitated the review process staff pursues each spring with members of the PDS Council and Management Board. “The format just felt more comfortable to them.”

One objective found in the organization’s work program ties directly to its goal of financial transparency, according to Gordon. It calls on the staff to pursue publishing financial records online using the same OpenGov software used by many local governments across Northern Kentucky. January 1st is included as the goal for this objective to be operational.

The FY18 annual work program includes a number of other objectives that “take the agency into new territory.” Included among those objectives are:

  • publishing an annual report that includes among other things numbers from the now-institutionalized ‘PDS by the Numbers’ initiative—a regular reporting of PDS analytics;
  • pursuing the Z21 (Zoning for the 21st Century) initiative, reviewing and updating as necessary the zoning ordinances that serve many of Kenton County’s 20 local governments;
  • crafting a replacement to Kenton County’s near-twenty-years-old bicycle and pedestrian plans;
  • implementing electronic plan reviews for the land subdivision process, engineering plan submittals, zoning application reviews, and building plan reviews;
  • preparing for the 2020 US Census;
  • ramping up PDS’ public outreach program to keep Kenton County’s citizens up to date on planning efforts of interest; and
  • beginning to plan for the agency’s move to the new Kenton County Administration Building in Covington.

Gordon says these and other objectives are to be funded with a ‘compensating tax rate,’ meaning the same amount of money as the agency used this past fiscal year.

“We know it’ll be a challenge to get this list completed,” said Gordon. “But, if we don’t set our sights high, we’ll never know what we’re capable of achieving.”

PDS’ annual work program and budget are subject to annual review by the county’s elected and appointed officials. The Management Board—an appointed group charged with daily oversight—helps staff create the document for review by the PDS Council—a 20-member group with one elected official from each of Kenton County’s local governments as members. This group is responsible for oversight of setting the tax rate, its members being elected officials. Once these members have approved the work program, budget, and proposed tax rate, the document is sent to the Management Board and staff for implementation.

The FY18 Annual Work Program and Budget will be uploaded soon to the PDS website. Questions about it or other facets of PDS’ operations should be directed to Gordon.