Applicants may submit digital plans for review beginning in 2018

Applicants for zoning and building permits, building plan reviews, subdivision plat reviews, and subdivision improvement plan reviews will be able to submit them to PDS in digital form beginning next month. They’ll be able to complete the entire application process—application and plan submission and payment of fees—online by the second quarter of the new year.

PDS acquired licenses recently for BlueBeam software to drive this digital plan review process. The program will help PDS communicate with applicants using customizable, easy-to-mark-up tools which will help project coordination by tracking mark ups and generating reports automatically. It will also store all of its records in TRAKiT, PDS’ electronic development-tracking program.

More information about Bluebeam software is available here.

“There will be a learning curve initially, but we’ll work through it and establish a process that will be better in the future,” says Brian Sims, CBO, PDS’ chief building official. “We’re living in a digital world and are committed to help the design professionals and building industry be as efficient as possible.”

Sims believes most of the learning curve process will be completed by April for those who begin submitting digital plans in January.

PDS will move to online applications later in the fiscal year when it activates eTRAKiT, a module of its TRAKiT electronic development-tracking program. Staff is in the process now of developing the application process, online payment tools, and avenues to attach documents such as plans and worker’s compensation and geo-technical reports, etc.

“Our goal for some time now has been to move the entire application process online so that design professionals, builders, developers, and engineers can submit their entire application packages and pay their fees from their offices,” said Dennis Gordon, FAICP, executive director of PDS. “This will help them be more efficient, save money, and allow our staff to focus on getting projects through the review process more expeditiously.”

“We believe the ability for applicants to submit applications and plans digitally is a real step forward,” said Scott Hiles, CPC, Director of Infrastructure Engineering. “Kenton County’s Subdivision Regulations require all subdivision plans to be submitted digitally already. Being able to submit the entire application electronically goes hand in hand with what’s been required for some time.”

For applicants who prefer face-to-face interactions, staff is working toward installing a kiosk in the agency’s permit office that will facilitate digital submissions with someone near to help if necessary.

Looking forward, Sims and Hiles look forward to the day when their staffs will no longer need multiple sets of plans for each project.

“We’ll be able to deliver digital plans to those individuals and agencies who require a copy of our submissions for their reviews… and we’ll be able to accomplish that without the help of the US Postal Service or a vehicle. It will be so much more efficient for all concerned,” concluded Sims.

For more information, contact Brian Sims or Scott Hiles or call them at 859.331.8980.