Looking for ways to reduce administrative costs and to provide funds for other city programs, elected officials in the Cities of Ludlow and Villa Hills decided recently to dissolve their respective boards of adjustment, transferring that authority to the Kenton County Board of Adjustment and the costs to NKAPC’s One Stop Shop codes administration program.
Boards of adjustment have authority to make case-by-case zoning decisions on requests by property owners. Like planning commission members, board of adjustment members are citizens appointed by their local government city; they are not professional planners.
The primary duties of boards of adjustment include hearing requests to vary from dimensional regulations of the local zoning code, hearing administrative appeals from zoning enforcement and interpretation decisions, hearing conditional use requests, and hearing requests to change from one nonconforming use to another.
Ludlow and Villa Hills have each had their own board of adjustment for many years which carries the costs of staff time, legal fees, notification costs, and payments to their board members. This has proven to be expensive, as city budgets have gotten tighter. City officials have also been challenged by having to find (and retain) the required number of members in order to make legal decisions.
The Kentucky Revised Statutes require jurisdictions that pursue planning and zoning to have a functioning board of adjustment. The 1966 agreement that created the Kenton County Planning Commission stipulates that if a city does not have its own board of adjustment, then the county board will fulfill that role for the city. The cost that would have been incurred by a city for this duty essentially disappears at that point, since additional territory does not increase costs to the county board of adjustment which are borne by the One Stop Shop program.
More information on the process of disbanding a board of adjustment can be provided by NKAPC planning and zoning director Martin Scribner, AICP